Privacy and data handling
Deadline Bid Desk is a one-person business run by Ruben Mocke in South Africa. I am the responsible party for the information described here, and I am the only person who handles it.
Last updated: 16 September 2026.
This website
The site is static HTML and CSS hosted on GitHub Pages. There are no cookies, no analytics, no tracking pixels, no advertising tags, no embedded fonts or scripts from other companies, and no contact form. Nothing on the page profiles you.
GitHub, as the host, records standard server access logs, which include visitor IP addresses, for security and abuse prevention. I cannot see those logs and I do not receive them. See GitHub's privacy statement.
Per-prospect pages
Some pages under /maps/ are prepared for a single company
and sent to one business contact by email. They contain only publicly
published tender information plus the company's name. They carry a
noindex,nofollow instruction so search engines do not list
them, and they contain no private information about anyone. If you have
received one and want it removed, email me and it is deleted the same day.
What I hold, and why
| What | Why | How long |
|---|---|---|
| Business contact details: name, work email, company, job title | To reply to enquiries and to contact businesses about tenders they may want to bid for | Until you ask me to stop, then only a suppression record so I do not contact you again |
| Your emails and my replies | Record of what was agreed and instructed | Duration of the job, then 5 years as a business record |
| Tender documents and the company information you send for a bid: case studies, staff CVs, accreditations, pricing | To write the bid you asked for | 12 months after delivery, then deleted unless you ask me to keep it for future bids |
| Drafts and delivered documents | To deliver, revise and evidence the work | 12 months after delivery |
| Invoices and payment records | Tax and accounting obligations | 5 years, as South African tax law requires |
I do not ask for and do not hold your card numbers or banking credentials. Deposits and invoices are paid by transfer; I see only the fact that a payment arrived.
Staff CVs and other people's information
A bid often includes CVs and qualifications of your named staff. That is personal information about them, not about you. I use it only to write that bid, I do not use it for anything else, and it is deleted with the rest of the job file. You are responsible for having told those people that their details are being used in a tender submission.
Business-to-business contact
I contact companies that are already bidding for public contracts, using business email addresses, about a live tender relevant to their trade. I do not buy consumer lists and I do not contact private individuals.
United Kingdom
Under the Privacy and Electronic Communications Regulations (PECR), marketing email may be sent to corporate subscribers — companies, limited liability partnerships, and public bodies — without prior consent. I rely on that, together with legitimate interests under the UK GDPR, for a first email. I do not send marketing email to sole traders or unincorporated partnerships without consent, because PECR treats them as individual subscribers. Every email identifies me, says where I got the address, and tells you how to stop it.
United States
Commercial email is sent in line with the CAN-SPAM Act: accurate sender and subject lines, a valid postal address, a working opt-out, and opt-outs actioned within 10 business days. In practice I action them the same day.
South Africa
For direct marketing by electronic communication, section 69 of POPIA applies. I contact existing and former clients about similar services, and otherwise only where the recipient has consented or the contact is to a juristic person and is not direct marketing to a data subject who has objected. Every message identifies me and offers a free way to object.
How to opt out
Reply to any email with "stop", or email ruben@deadlinebiddesk.com with "opt out". No reason needed, no form to fill in. You will hear nothing further. I keep only your email address on a suppression list, which exists solely to make sure I do not contact you again.
Who else sees your information
I am the only person who works on your material. Data passes through a small number of service providers in the ordinary course:
- My email and file storage provider.
- AI drafting tools, under business terms that do not permit your content to be used to train their models. I do not paste your pricing, banking details or staff identity documents into them.
- GitHub, which hosts this website.
- My accountant and the South African Revenue Service, for invoices.
I do not sell, rent or share your information with anyone else, and I do not disclose that you are a client. Some of these providers are outside South Africa and the UK, so your information may be processed abroad under the provider's own contractual safeguards.
Security
Accounts are protected with unique passwords in a password manager and two-factor authentication. Job files are deleted on the schedule above rather than kept indefinitely. I am one person on known devices; if there were ever a breach affecting your data, I would tell you and the relevant regulator promptly.
Your rights
Wherever you are, you can ask me to show you what I hold about you, correct it, delete it, stop using it for contact, or send you a copy. Email me and I will action it within 14 days at the latest, and normally the same week. It is free.
- UK/EU visitors: rights of access, rectification, erasure, restriction, portability and objection under the UK GDPR, and the right to complain to the Information Commissioner's Office.
- South African visitors: POPIA rights of access, correction and deletion, the right to object to processing, and the right to complain to the Information Regulator (South Africa). I act as responsible party for the information described here.
- US visitors: if your state gives you rights over business-contact data, tell me which and I will honour them.
Contact
All privacy questions and requests by email: ruben@deadlinebiddesk.com. I do not take calls.